UW-Stout Financial Aid Officers actively participate in serving prospective and current students and their families through financial aid related services. This includes educating prospective students about the financial aid process and awarding various aid programs. The financial aid officer is also responsible for educating students about the importance of good financial management.
RESPONSIBILITIES
Provide counseling (advising, responding, reviewing, verifying, and exercising professional judgment) for prospective and current students (and their parents when applicable) regarding available federal, state, institutional and external sources of financial aid in support of the academic mission of UW-Stout. This position will also have programmatic duties within the scope of the financial aid office operations as it relates to veteran benefits/payment, tuition remission, and graduate assistantships. Must maintain a sophisticated understanding of the federal needs analysis, financial aid application process, and federal, state, and institutional regulations and policies. Ability to present comprehensive financial aid and budgeting counseling to individuals and groups. Must be willing to maintain knowledge through regular training through national and state financial aid organization membership, UW System, and the Department of Education. Ability to perform work under pressure to meet student service and operational demands, while maintaining service standards. Flexibility to work additional hours during peak demand.
University Official Title/Job Code and Job Description: Financial Aid Officer AE105
QUALIFICATIONS
Minimum / Required
- Bachelor's degree or 5+ years professional experience in a financial aid office
- Word and Excel experience
Highly Desired
- 1+ years professional experience in higher education
- Knowledge of federal and state financial aid regulations
- Experience using a student information system (PeopleSoft, Banner, etc.)
- Experience using ImageNow
DEPARTMENT INFORMATION
The Office of Financial Aid and Student Employment is the provider of a variety of services with a student-centered approach, and continuously seeks to improve the quality, efficiency, and timeliness of the financial aid process. We work collaboratively with other offices to ensure compliance with aid regulations, and award aid in a fair and equitable manner to all. We are part of the Enrollment and Quality division, and support division and university goals.
UW-Stout's Financial Aid & Student Employment Office is committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.
APPLICATION INSTRUCTIONS
To ensure consideration complete applications must be submitted online by 4/2/2025. Applications submitted after this date may be reviewed until the position is filled.
To apply click the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs
Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.
Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.
Required application materials:
1. Cover letter*
2. Curriculum vitae or resume
*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.
All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.
Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900
It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.
For questions regarding this position or recruitment, please contact:
Search Chair: Karyssa Gulish
Phone: 715-232-1130
Email: gulishk@uwstout.edu
If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:
Search Coordinator: Sarah Kocken
Email: kockens@uwstout.edu
ADDITIONAL INFORMATION
Minimum annual starting salary of $44,000 commensurate with qualifications and experience.
Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace recognized for market-leading employee benefits and committed to supporting children and families.
* Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf
* To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator: https://www.wisconsin.edu/ohrwd/benefits/benefits-estimator/
Official transcripts required at time of hire if applicable.
Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.
UW-Stout is committed to nondiscrimination in its employment practices and to equal employment opportunity for all persons and does not discriminate against, harass or retaliate on the basis of race, color, creed, religion, age, sex (as defined in state and federal law), sexual orientation, national origin, ancestry, disability, pregnancy, marital or parental status, genetic information, arrest record, conviction record, military service, veteran status, use or nonuse of lawful products off the employer's premises during non-working hours, political affiliation, declining to attend a meeting or participate in any communication about religious matters or political matters, honesty testing, or any other category protected by law.
As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.
Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.
In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7)
UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information
