Under the direction of the Associate Registrar in the Office of Registration and Records within the Enrollment and Strategic Initiatives Unit, this position develops and maintains the degree audit system, monitors curricular changes, assists with the oversight of the Student Information System (SIS), provides data and access to data, evaluates and processes students for graduation and serves as a resource to students, faculty and staff. This position is highly involved with the on-going maintenance of PeopleSoft Campus Solutions and Degree Audit/Planning tool Stellic.
QUALIFICATIONS
Minimum / Required
- Earned Bachelor's Degree from an accredited institution by employment start date.
- Demonstrated ability to work with diverse populations.
- Exemplary written and oral communication skills.
Preferred
- Work experience in higher education, especially working with student records.
- Proven ability to work independently with limited supervision.
- Technical skills necessary to work with complex database systems.
- Degree in computer programming, computer technology or database management.
RESPONSIBILITIES
PRIMARY
- Manage degree audit system and provide oversight of the advisement module in the Student Information System (SIS) and degree audit/planning tool Stellic.
- Graduation Evaluation and Processing.
- Data Access and Management.
- Registrations and Records Resource.
GENERAL RESPONSIBILITIES
- Understand undergraduate and graduate curriculum, including university general education, college required, and majors/minors as well as certificates.
- Consult with Program Directors to clarify degree requirements as necessary.
- Code approved curriculum changes paying attention to catalog versions and impact of changes on other aspects of the degree audit.
- Understand academic policies and code degree audit system to accommodate policies.
- Research and solve degree audit problems, working with Learning and Information Technology (LIT) as appropriate.
- Interpret substitutions and waivers made for individuals, then identify the appropriate degree audit requirement to modify and implement the change into the database.
- Assist faculty, advisors, and students with questions about degree audit reports.
- Oversee, maintain, and update the database of the AA module in PeopleSoft Campus Solutions.
- Oversee, maintain, and update degree audits within Stellic.
- Oversee and implement batch processing of advisement reports.
- Train degree audit users on the proper usage of Stellic and the student information system.
- Evaluate student record and program plan to determine if major/minor/concentration, grade points, credit accumulation and other requirements have been met for students who have applied for graduation.
- Notify students of graduation requirement deficiencies. Work with the student and program director to resolve graduation problems/discrepancies.
- Utilize Parchment diploma software to process degrees each term after querying graduation data from Stellic and PeopleSoft.
- Assist in functional area technology projects.
- Serve as a resource for office staff and others on campus on daily issues, questions, policies, procedures and exceptions.
- Attend meetings and functions as Registration and Records representative.
- Communicate with constituents about important dates and deadlines.
DEPARTMENT INFORMATION
The Degree Audit Coordinator is a part of the Registration and Records office and will report to the Associate Registrar. This position gets to work collaboratively with numerous offices/departments across campus on a weekly basis.
INSTITUTIONAL OVERVIEW
University of Wisconsin-Stout, Wisconsin's Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students do more than earn a degree--they do on day one. And we are #StoutProud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.
UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.
We offer 50+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. As the only laptop+ campus among the 13 Universities of Wisconsin, UW-Stout provides laptops and industry-standard software, open education resources and other technology-driven advantages--all included in on-campus undergraduate tuition and fees. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education.
Be a part of the future at UW-Stout. Learn more at https://www.uwstout.edu/about-us
University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community
ADDITIONAL INFORMATION
Minimum full-time annual starting salary is $50,000, commensurate with qualifications and experience. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace which recognizes market-leading employers for employee benefits and commitment to supporting children and families.
- Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf
- To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)
UW-Stout is committed to nondiscrimination in its employment practices and to equal employment opportunity for all persons and does not discriminate against, harass or retaliate on the basis of race, color, creed, religion, age, sex (as defined in state and federal law), sexual orientation, national origin, ancestry, disability, pregnancy, marital or parental status, genetic information, arrest record, conviction record, military service, veteran status, use or nonuse of lawful products off the employer's premises during non-working hours, political affiliation, declining to attend a meeting or participate in any communication about religious matters or political matters, honesty testing, or any other category protected by law.
As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.
Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.
Official transcripts required at time of hire.
The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.
In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).
UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information
APPLICATION INSTRUCTIONS
Complete applications received by end of day, March 5, 2025 are ensured full consideration. Applications submitted after 3/5th may be reviewed at the discretion of the search committee or until position is filled.
To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs
Required application materials:
1. Cover letter specifically addressing how you meet the qualifications
2. Curriculum vitae/resume
All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.
Before starting the online application process we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900
It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.
For questions regarding this position or recruitment, please contact:
Search Chair: Eric Konsela
Phone: (715) 232-5424
Email: konselaer@uwstout.edu
If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact: Doreen Johnson, Human Resources, Email: johnsondo@uwstout.edu
