Operating independently, while under the general supervision of the Dean, the Accountant/Business Manager oversees the management of financial funding strings and budget development processes for the units in the College of Arts and Human Sciences. The Accountant/Business Manager offers advice and consultation to the Dean to foster effective institutional finances, works closely and collaboratively with several university budget office personnel and serves as a resource for institutional fiscal policies and procedures. The Accountant/Business Manager is responsible for financial reconciliation and ensuring unit compliance with university policies and procedures.
This is a full-time annual appointment. A mentor will be provided to assist, guide and train for a minimum of six months upon hire.
Official UW Title (Code) / Job Description: FN003 Accountant III
QUALIFICATIONS
Minimum / Required
- Associate degree with four years of experience or bachelor's degree with two years of experience in business, finance, accounting or closely related field by employment start date
- Advanced knowledge of Excel
- Excellent judgment including sensitivity to personal and confidential information
- Ability to work independently and collaboratively as part of a team environment
- Excellent interpersonal, communication, and customer service skills collaborating with a diverse community
- Ability to delegate and prioritize work
Highly Desired/Preferred
- Knowledge of Fund Accounting
- Knowledge of Data Base Query Tools
- Higher Education experience
RESPONSIBILITIES
A. Serves as primary accounting and budgeting liaison for the College of Arts and Human Sciences (CAHS)
1. Maintains the Chart of Accounts (funding strings) for the assigned units and serves as an authorized approver on all assigned funding strings; reviews funding strings for viability; opens, closes, and modifies funding strings, as necessary.
2. Monitors, analyzes, and projects all funding strings in the college, including funding string revenue, expenses, and balances for a variety of funding sources, such as restricted, unrestricted, gift/donation, and grant.
3. Reviews and reconciles monthly detailed reports. Initiates appropriate actions if discrepancies are noted. Reconciles funding strings quarterly and presents quarterly financial review to the Dean.
4. Develops budget recommendations for the Dean.
5. Develops annual budget for assigned units. Analyzes the net effects of changes in the original budget submission and responds to respective administrators and the Budget Office. Inputs data into the UW System budget system ensuring data is reconciled with university targets.
6. Develops the budgets for and oversees the contracts associated with the college's Summer Session/WinTerm. Trains staff on associated procedures.
7. Suggests strategies or process improvements that maximize the uses of resources as an integral part of the institutional budget planning team.
8. Advises administrators on various budget/management actions required and initiates actions. Verifies availability of funds and oversees expenditure preparation for all funding strings. Advises the Dean regarding expenditures related to appropriateness and fund availability.
9. Assists the Office of Research and Sponsored Programs with financial data for reports and preparation of grants. Oversees all grant-related accounts in the college.
10. Works with departments and other areas in the college to develop rates and fees as needed. Responsible to develop the cost accounting methodology for these initiatives, documenting the proposed rate requests and ensuring rates are up to date.
11. Serves as financial operations advisor to the Dean, Associate Deans, Chairs and Directors with the college.
12. Serves as contact person for billing and financial procedures and any related questions for state and federal agencies regarding service billings.
13. Serves as backup supervisor for student employee(s) as needed.
B. Assists with the college employment system
1. Maintains a working knowledge of all aspects of the university's employment systems.
2. Develops, builds, monitors and maintains an accurate and up-to-date accounting (dollars and FTE) of all personnel in the college.
3. Prepares employment forms as needed (change of responsibility, personnel action forms, recruitment and hiring forms, WinTerm and summer contracts, etc.).
4. Assists associate deans with review of WinTerm and summer enrollments and faculty contracts for those periods.
5. Completes monthly review of payroll within the college to ensure accuracy of payments and work with the Human Resources Office to prevent/correct errors.
C. Serves as liaison for the College of Arts and Human Sciences
1. Serves as the college financial liaison to Accounting, the Budget Office, the Office of Research and Sponsored Programs, the Provost's Office and the Stout University Foundation, responding to financial operation inquiries.
2. Serves as a resource to all academic departments, schools, and centers in the college.
3. Provides guidance to academic department associates and financial specialists in the college interpreting applicable rules and regulations and maintaining consistency in policies.
D. Other responsibilities and administrative support assigned by the Dean
1. Works as a team member and resource person providing input on budget and financial systems.
2. Maintains budget records management system. Oversees filing of fiscal records assuring availability of necessary data in the event of an audit.
3. Directs others and monitors special event logistics as needed.
4. Applies software skills in development of databases, reports, graphics, and charts, as needed. Collects data and develops projections using appropriate hardware and software.
5. Designs and implements projects using appropriate software and instructs office staff on the uses of the software applications.
6. Participates in university wide committees as requested including the Business Managers, the Budget Model Committee, HR Workgroup, and other committees as requested.
7. Complies with recognized environmental health and safety practices.
DEPARTMENT INFORMATION
The CAHS Dean's Office, one of two colleges in the Academic Affairs division, is a diverse and collaborative team of professionals that works to provide excellence to students, faculty, staff, and external partners. The team works with a broad array of stakeholders, in a fast-paced environment, and prioritizes customer service that aligns with UW-Stout's institutional mission, vision and values.
APPLICATION INSTRUCTIONS
Complete applications received by end of day, 3/23/2025 are ensured full consideration. Applications submitted after March 23rd may be reviewed at the discretion of the search committee or until position is filled.
To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs
Required application materials:
1. Cover letter (* See below)
2. Curriculum vitae or resume
All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.
*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.
Applicants must complete all required fields and attach all required documents prior to submitting the online application.
Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.
Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900
It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.
For questions regarding this position or recruitment, please contact:
Search Chair: Curtis Wieland
Phone: 715-232-5446
Email: wielandc@uwstout.edu
If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:
Search Coordinator: Barb Larrabee
Phone: 715-232-5410
Email: larrabeeb@uwstout.edu
ADDITIONAL INFORMATION
Minimum annual starting salary of $65,000; commensurate with qualifications and experience. Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace which recognizes market-leading employers for employee benefits and commitment to supporting children and families.
- Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf
- To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)
UW-Stout is committed to nondiscrimination in its employment practices and to equal employment opportunity for all persons and does not discriminate against, harass or retaliate on the basis of race, color, creed, religion, age, sex (as defined in state and federal law), sexual orientation, national origin, ancestry, disability, pregnancy, marital or parental status, genetic information, arrest record, conviction record, military service, veteran status, use or nonuse of lawful products off the employer's premises during non-working hours, political affiliation, declining to attend a meeting or participate in any communication about religious matters or political matters, honesty testing, or any other category protected by law.
As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.
Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.
Official transcripts required at time of hire.
The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.
In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).
UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information
