Job Duties:
The University of Wisconsin-Stout’s Purchasing and Materials Management department invites qualified candidates to apply for the position of Printing Coordinator II. This is an on-campus position that is primarily responsible for the procurement of printed materials, including but not limited to posters, brochures, flyers, postcards, business cards, envelopes, and stationery. This position also provides consultative assistance to campus on the preparation of print-ready files and campus identity standards and administers the campus-wide managed print program. This is a full-time, non-exempt university staff position that reports directly to the Materials Management Supervisor.
Key Job Responsibilities:
- Coordinate delivery of proofs and completed orders.
- Provide consultative assistance to departments on creating print-ready files, choosing for materials and binding, types of paper, cost-effectiveness, and compliance with university identity standards.
- Develop detailed print order specifications and solicit bids from external vendors and intra-agency sources.
- Manage the purchase and replacement schedule of multi-functional devices (MFDs) across campus.
- Maintain detailed records of MFD inventory, locations, and usage.
- Review MFD usage reports and invoices and complete budgetary chargebacks.
- Maintained detailed records of printing procurements and prepare reports as required.
- Review print orders for accuracy and make corrections to files and/or artwork when necessary.
- Prepare requisitions and issue purchase orders in accordance with State of Wisconsin procurement requirements.
UW-Stout’s Purchasing and Materials Management department is part of the university’s Business and Financial Services unit. The department is committed to providing excellent customer service while supporting the operational needs of the university. We are seeking individuals who enjoy variety in their job and are excited about building positive relationships across our campus community. However, we prioritize more than just work; we value achieving a healthy work-life balance, fostering a well-rounded culture, and creating a strong connection to Stout's mission of student success. We're committed to providing our team members with ample opportunities for professional development, supported by a flexible work environment that adapts to your needs.
Compensation:
Minimum starting salary of $24.04/hour, commensurate with qualifications and experience. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace which recognizes market-leading employers for employee benefits and commitment to supporting children and families.
- Benefit Details:?https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf
- To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)
- Experience with Adobe Creative Suite (Illustrator, Photoshop, InDesign, Acrobat, etc.).
- Ability to create, size and edit large format files.
- Knowledge of printing industry standards including:
- Printing processes (offset, digital, wide format, etc.)
- Terminology and specifications
- Paper and binding options
- Cost estimation
- Experience with Microsoft Office Suite (Excel, Word, PowerPoint).
- Excellent organizational skills, with the ability to manage multiple projects under tight deadlines.
- Excellent communication skills, with the ability to establish and maintain effective working relationships within the campus community and with external vendors.
- Associate degree or equivalent experience in a related field.
- Knowledge of Wisconsin state procurement processes.
- Experience with macOS operating systems.
Complete applications received by end of day, July 28, 2025 are ensured full consideration. Applications submitted after July 28, 2025 may be reviewed at the discretion of the search committee or until position is filled.
To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs
Required application materials:
Cover letter (* See below)
Resume
All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.??
*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.
Applicants must complete all required fields and attach all required documents prior to submitting the online application.
Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.
It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.
Contact Information:
For questions regarding this position or recruitment, please contact:
Search Chair: Erik Johnson
Phone: 715-232-4079
Email: johnsone@uwstout.edu
If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:
Search Coordinator: Alisha Marburger
Phone: 715-232-1708
Email: marburgeral@uwstout.edu
Additional Information
Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.
In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).
UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information
EEO Statement
Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
Campus Information
The University of Wisconsin-Stout is a career-focused polytechnic university emphasizing applied learning and research. UW-Stout is known for the annual career success of its graduates, with 99% employed or continuing their education upon graduation. To learn more about what we stand for—visit UW-Stout’s Mission & Values
Do More, Achieve More. Enhancing Collaboration at UW-Stout.
At UW-Stout, we have a community of problem-solvers, experts, and thought leaders. Our 1,300+ staff members don't just work alongside each other; they are neighbors, project partners, and friends. Our faculty enjoy intimate classroom settings, with an average size of 24 students for lecture halls and 18 students for hands-on labs. Get involved with dozens of working groups, governance, and committee opportunities to continue making our campus better and stronger.
At UW-Stout, you will join a vibrant community of passionate educators and support staff who impact our students' lives and our society at large. UW-Stout offers a wide range of positions for faculty, both tenure-track and adjunct, as well as for administrators, managers, professional and support staff. UW-Stout is a gold-level certified employer recognized by Family Friendly Workplaces. We offer exceptional benefits and a rewarding academic environment. We call ourselves #StoutProud, and we are looking for talented individuals to join our team. We offer exceptional benefits and a rewarding academic environment. We call ourselves #StoutProud, and we are looking for talented individuals to join our team.
