Job Duties:
The position provides administrative and operational support for graduate student services, which span both Academic Affairs and Enrollment and Quality areas. It requires strong communication skills, the ability to manage multiple tasks, and a high level of discretion. The position operates with minimal supervision, utilizes a variety of technology systems, and involves extensive collaboration with stakeholders. Key responsibilities include student-focused customer service and contributions to continuous improvement efforts related to graduate operations. The normal work schedule for this position is 8:00am – 4:30 pm, Monday to Friday.
Key Job Responsibilities:
- Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
- Prepares and audits complex records, edits documents, and reviews work done by others
- Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
- Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Department:
UW-Stout has over 20 accredited master's, educational specialist and educational doctorate programs. We offer online and distance course delivery options.
Graduate Studies, a unit of the division of Academic Affairs, provides oversight for graduate education in the university. Graduate Studies administers graduate admissions, graduate assistantships, records, policies and other procedures relating to graduate students. Graduate Studies includes, in addition to its administrative personnel, the Graduate Office, which provides services to graduate students and program directors.
Compensation:
Minimum starting salary of $19.23/hour, commensurate with qualifications and experience. A six-month probationary period is required. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace which recognizes market-leading employers for employee benefits and commitment to supporting children and families.
- Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf
- To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)
UW-Stout is committed to nondiscrimination in its employment practices and to equal employment opportunity for all persons and does not discriminate against, harass or retaliate on the basis of race, color, creed, religion, age, sex (as defined in state and federal law), sexual orientation, national origin, ancestry, disability, pregnancy, marital or parental status, genetic information, arrest record, conviction record, military service, veteran status, use or nonuse of lawful products off the employer’s premises during non-working hours, political affiliation, declining to attend a meeting or participate in any communication about religious matters or political matters, honesty testing, or any other category protected by law.
Required Qualifications:
- Excellent project management skills
- Excellent verbal and written communication skills
- Excellent judgment including sensitivity to personal and confidential information
- Interest and ability to effectively learn new systems, software programs and processes
- Attention to detail, proofreading and editing skills
- Good work habits, such as attendance, punctuality, accountability, thoroughness and resourcefulness
- Ability to work independently with self-initiative and as part of a team environment
- Ability to cultivate a professional and welcoming work environment
Preferred Qualifications:
- Working knowledge of Microsoft Office software (e.g., Word, Excel, Teams, Outlook, and PowerPoint)
- Experience in a professional assistant or related role
- Bachelor’s degree in business or related field
How to Apply:
Complete applications received by end of day, July 28th, 2025 are ensured full consideration. Applications submitted after July 28th, 2025 may be reviewed at the discretion of the search committee or until position is filled.
To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs
Required application materials:
Cover letter (* See below)
Curriculum vitae or resume
All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.??
*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.
Applicants must complete all required fields and attach all required documents prior to submitting the online application.
It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.
Contact Information:
For questions regarding this position or recruitment, please contact:
Search Chair: Beth Kucko or Antonio Freeman
Phone: 715/232-1322 or 715/232-1466
Email: kuckob@uwstout.edu or freemanan@uwstout.edu
If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:
Search Coordinator: Dawn Pamperin
Phone: 715/232-1589
Email: pamperind@uwstout.edu
Additional Information:
Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.
In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).
UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information
EEO Statement
Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
Campus Information
The University of Wisconsin-Stout is a career-focused polytechnic university emphasizing applied learning and research. UW-Stout is known for the annual career success of its graduates, with 99% employed or continuing their education upon graduation. To learn more about what we stand for—visit UW-Stout’s Mission & Values
Do More, Achieve More. Enhancing Collaboration at UW-Stout.
At UW-Stout, we have a community of problem-solvers, experts, and thought leaders. Our 1,300+ staff members don't just work alongside each other; they are neighbors, project partners, and friends. Our faculty enjoy intimate classroom settings, with an average size of 24 students for lecture halls and 18 students for hands-on labs. Get involved with dozens of working groups, governance, and committee opportunities to continue making our campus better and stronger.
At UW-Stout, you will join a vibrant community of passionate educators and support staff who impact our students' lives and our society at large. UW-Stout offers a wide range of positions for faculty, both tenure-track and adjunct, as well as for administrators, managers, professional and support staff. UW-Stout is a gold-level certified employer recognized by Family Friendly Workplaces. We offer exceptional benefits and a rewarding academic environment. We call ourselves #StoutProud, and we are looking for talented individuals to join our team. We offer exceptional benefits and a rewarding academic environment. We call ourselves #StoutProud, and we are looking for talented individuals to join our team.
