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Inventory Control Coordinator - Mail Services

This is a full-time position that reports to the Materials Management Supervisor. This position is responsible for the daily operations of the Mail Services, Central Receiving and University Stores to include on Campus interdepartmental mail, US Postal, Bulk mail management & processing, support incoming & outgoing packages. Meter outgoing mail by appropriate classes, rates, and methods of delivery to include Certified, registered, Insured, UPS, Federal Express. Deliver and pick up of mail and packages using campus van and forklift. This position works independently and with limited supervision.





Minimum / Required

  • Strong verbal and written communication skills.

  • Excellent interpersonal and customer service skills working with a diverse community.

  • Work independently and as part of a team environment on collaborative efforts.

  • Working knowledge of desktop hardware and standard business software programs (Word, Excel, Outlook) and internet.

  • Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness.

  • Valid Wisconsin Driver’s license.


Highly Desired

  • Customer Service experience.

  • Experience with USPS standards.

  • Forklift certification.

  • Demonstrated experience in establishing a climate (work environment) that embraces equity, diversity, and inclusion.



Completes mail processing and distribution-related duties for incoming and outgoing mail according to best practice to ensure timely receipt and quality handling of incoming and outgoing USPS and institutional mail. Completes mail shipment and delivery transactions and associated activities according to customer specifications and in conjunction with established pickup and delivery schedules, rules, and regulations. Processes notifications to appropriate entities to relay delivery status and provide excellent customer service



Our Mission

We are committed to promoting the growth of students by providing quality programs, services, and facilities in collaboration with the University, community, and others we serve.

Our Vision

People working together for service excellence and innovation.

Our Values

  • We are each accountable for high standards of behavior, including honesty and fairness, in all aspects of our work.

  • We need to be good stewards, using resources responsibly to achieve the mission and goals of both the division and the institution.

  • We strive to excel in every aspect of our operations and approach every challenge with a determination to succeed.

  • We treat our colleagues, customers, students, and others with respect as it is an essential part of positive and productive organizational relationships.

  • We support the health and safety of employees in the work environment.



Applications received by end of day May 21, 2023 are ensured full consideration. Applications submitted after May 21st may be reviewed at the discretion of the search committee.


To apply, click on the APPLY button or go to:


Required application materials:

  1. Cover letter (* See below)

  1. Curriculum vitae or resume

  1. Names and contact information for a minimum of three (3) professional references


*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.


Applicants must complete all required fields and attach all required documents prior to submitting the online application.


Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.


Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:


It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.


For questions regarding this position or recruitment, please contact:

Search Chair: Ryan Dolan



If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Heather Knutson


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